Notebook of a COO

About Notebook of a COO

Notebook of a COO is the daily playbook for small business owners who are tired of being the bottleneck. Hosted by JT Taylor MS, MBA, founder of Notebook of a COO and creator of the free Small Business MBA, each short episode breaks down the systems, delegation, hiring, cash flow, and operations moves that let your business run without you living inside it. Real frameworks, plain language, no fluff. If you own a job instead of a business, this is the show that hands you the operating system to fix it. Get the free Small Business MBA at notebookofacoo.com.

Publisher

JT Taylor MS, MBA

Category

business

Language

en

Explicit

No

First episode

30 Jan 2026

Latest episode

25 Sept 2026

Latest episodes

71 episodes in the feed.

1. 

   25 Sept 2026

   Why Your HVAC Job Post Gets Four Applicants and No Hire

   A service truck that has not moved since May is not a parked truck. It is about thirty three thousand six hundred dollars a month of billed work, and the raise the owner calls unaffordable is 2.6 percent of it. This is The Install: one tool, one vertical, one appointment on your calendar by the end. Today the tool is The Candidate Offer Stack and we are putting it in a residential HVAC company. A worked example, not a client. Northfield Heating and Air runs six trucks and a little over two point four million dollars a year. Its best service tech left in May for a shop across town that paid more, and four applicants later the sixth truck is still in the yard. A Northfield truck bills about sixteen hundred dollars a working day, so ninety working days parked is one hundred and forty four thousand dollars of billed work. The raise takes the role from twenty seven dollars an hour to thirty two, which is ten thousand four hundred dollars a year, about eight hundred and sixty seven dollars a month. Those two numbers had never been in the same place. Layer two is the one this vertical rebuilds. An HVAC tech does not have one week, he has two: the ordinary one and the week he carries the phone. So the week becomes a written on call rotation, one week in six with the owner on the board, and a fifty hour cap from June through August. Then fund the number honestly: ten dollars on the diagnostic fee across about four hundred and twenty service calls a month is four thousand two hundred dollars a month, which pays for the raise almost five times over. 0:00 Cold Open 1:05 Retrieval 1:49 Price The Truck 3:19 Layer Two 5:22 Fund It 6:13 Where To Post It 7:20 The Promise And The Rep Every figure in this episode is either structural or a clearly tagged worked example. Northfield Heating and Air is a disclosed composite, built from real shops and real 2026 data. There is no client, no case study and no claimed result. The Candidate Offer Stack is free and already built. It is one of the tools inside the Small Business MBA at notebookofacoo.com. Free forever, no card, and it is a fillable page in the app, not a download you have to print. ------------ GET THE FREE SMALL BUSINESS MBA → https://notebookofacoo.com/small-business-mba.html OPERATORS LOOKING TO CONTRIBUTE TO THE FUTURE OF OPERATIONS → National Board of Operations Professionals - https://nationalboardofoperations.org/ SOCIAL MEDIA → The Show - https://www.instagram.com/notebookofacoo/ → NBOP - https://www.instagram.com/official.nbop/ → The Host - https://www.instagram.com/mrjttaylormba/ PRINCIPLES OF PRACTICE (6 book series) → https://www.amazon.com/dp/B0HFNZPGPP

2. 

   23 Sept 2026

   The Install: The Candidate Offer Stack in a Child Care Center

   A toddler room that has been closed since June is not an empty room. It is twelve thousand nine hundred dollars a month of enrollment nobody can sell, and there is a waitlist for it. This is The Install: one tool, one vertical, one appointment on your calendar by the end. Today the tool is The Candidate Offer Stack and we are putting it in a licensed child care center. A worked example, not a client. Harborlight Early Learning closed a toddler room in mid June when the lead teacher left. Twelve seats at one thousand and seventy five dollars a month is twelve thousand nine hundred dollars a month of enrollment that cannot be sold, and by late September that is about forty five thousand dollars that simply did not happen. The raise the owner keeps calling unaffordable takes the lead teacher from seventeen dollars fifty an hour to twenty one, which is six hundred and seven dollars a month. That raise is 4.7 percent of the room she is not selling. Those two numbers had never been on the same page. Layer four is the one this vertical rebuilds. Coverage is fixed by law, so when you are a person down you cannot cut the schedule. You close a room or the director stands in it. The pressure valve stops being a vague promise and becomes a written coverage order, by name, inside the offer. Then fund the number honestly out of tuition, where forty dollars a month per enrolled toddler covers about eighty percent of the raise, and say in the letter what the money buys. 0:00 Cold Open 0:54 Retrieval 1:30 Price The Room 2:48 Layer Four 5:00 Fund It 6:23 Where To Post It 7:30 The Promise And The Rep Every figure in this episode is either structural or a clearly tagged worked example. Harborlight Early Learning is a disclosed composite, built from real centers and real 2026 data. There is no client, no case study and no claimed result. The Candidate Offer Stack is free and already built. It is one of the tools inside the Small Business MBA at notebookofacoo.com. Free forever, no card, and it is a fillable page in the app, not a download you have to print. ------------ GET THE FREE SMALL BUSINESS MBA → https://notebookofacoo.com/small-business-mba.html OPERATORS LOOKING TO CONTRIBUTE TO THE FUTURE OF OPERATIONS → National Board of Operations Professionals - https://nationalboardofoperations.org/ SOCIAL MEDIA → The Show - https://www.instagram.com/notebookofacoo/ → NBOP - https://www.instagram.com/official.nbop/ → The Host - https://www.instagram.com/mrjttaylormba/ PRINCIPLES OF PRACTICE (6 book series) → https://www.amazon.com/dp/B0HFNZPGPP

3. 

   22 Sept 2026

   Nobody Applied. Again.

   A dental practice with two doctors and $1.9M a year lost a hygienist in March and the operatory sat dark for five months. Every Thursday the owner opened the applicant inbox, found nothing, and rewrote the job posting again. The posting was never what was broken. One hygiene day in that chair produces about $1,400, which is $22,000 a month, so five dark months cost about $110,000 of production that simply did not happen. Meanwhile the raise she kept calling unaffordable, five dollars an hour on a thirty two hour week, costs $8,300 a year. One dark month costs more than two and a half years of it, and almost nobody runs that comparison, because the raise has a line on the profit and loss and the empty chair has never been written down anywhere. In this teardown, JT walks the fix in three parts: price the hole, rebuild the posting as an offer, and hold the reply promise with a fifteen minute calendar block. Then he hands you the tool: the Candidate Offer Stack, five layers on one page, and only one of the five is money. Free and fillable inside the Small Business MBA at notebookofacoo.com. THE CANDIDATE OFFER STACK, FREE The fillable tool: app.notebookofacoo.com/candidate-offer-stack.html (https://app.notebookofacoo.com/candidate-offer-stack.html) The printable one pager and the free Small Business MBA: notebookofacoo.com/small-business-mba.html (https://notebookofacoo.com/small-business-mba.html) CHAPTERS 0:00 Nobody Applied. Again. 2:03 She Is Not Unusual 4:24 Why It Keeps Happening 9:01 The Teardown: Bright Creek Dental 13:53 The Tool: The Candidate Offer Stack 18:12 When You Genuinely Cannot Pay More 20:50 This Week's Install 22:17 Recap and the Free Tool THE FIVE LAYERS The number, the only one that costs money: a real pay range in the first line, two figures. The week: the exact days and the exact hours, and whether there are Fridays. The ladder: what this role turns into in two years, with a band on it. The pressure valve: what actually happens when somebody calls out. The promise: how fast you reply, and to whom. This one is free and it beats businesses paying more than you. SOURCES NFIB Small Business Economic Trends: labor quality and availability is the single most important problem small business owners report, 27 percent in July 2026 and 23 percent in August, against a historical average of 12. American Dental Association Health Policy Institute, April 2026: 60 percent of dentists report adequate hygiene staffing, and 91 percent of those actively recruiting describe hiring a hygienist as very or extremely challenging. Industry recruiting data puts the national vacancy rate near one in four hygienist roles. Registered dental hygienist compensation 2026: a national median of roughly $42 to $50 an hour, per diem $55 to $80 in competitive markets, and a median annual wage of $94,260. ADA and ADHA research on attrition ranks workplace culture, growth opportunity and overwork above pay as reasons hygienists leave. Every figure spoken in this episode is sourced, and Bright Creek Dental is a disclosed composite. Notebook of a COO. Operating frameworks for owners doing $250K to $1M who learned a craft but were never taught to run the business.

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