What's an effective way to deal with as well as prevent a conflict in a team?
A conflict related to an issue may be a deeper problem. It can be personal - a lack of vision/direction of the people involved. This can manifest in the form of a disagreement or dispute when really its all about the people involved not knowing what they really want.
Once this is clarified then people involved have a bigger picture to focus on & the so called conflict gets dissolved in this vision. The conflict no longer is an issue, there are greater goals to achieve!
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8 Apr 2021
Create A Realistic Project Schedule - Critical path and float
Critical Path & Float help you to control the project better Activites on the critical path are high risk because any slippage here can delay the project Those Activities with Float allow some leeway as delay here will not delay the project
8 Apr 2021
Create a realistic project schedule! -Factor in Dependencies in Activities!!
Your Activity Durations depend on the relationship between these Activities. So we CAN'T add the durations algebraically for each work package duration, (which eventually leads to the total project duration at the top of the WBS). These relationships are called Dependencies & the types are briefly explained here
24 Mar 2021
Create A Realistic Schedule - Overview of Schedule Management!
A project schedule which is realistic & "bought into" by stakeholders is the cornerstone of project control !
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24 Mar 2021
Create A Realistic Project Schedule - Integrate WBS with the Scheduling Process !
The WBS(Work Breakdown Structure) is the input for many project management processes, Scheduling being NO exception.
As you would be aware when you decompose the WBS a level or 2 below the work package level (the level where one can estimate for cost & time), you arrive at Activities.
This is a process of integration which ensures that Activities follow from the breakdown of the final project into elements
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24 Mar 2021
Create A Realistic Project Schedule - Define Project Activities!
When you decompose the WBS a level or two below the work package level you get Activities
Activities are the first major step in the Scheduling process. They are usually sequenced in the order of occurrence on the project
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24 Mar 2021
Create A Realistic Project Schedule - Allocate Activity Resources !
When you define the project Activities you now need to assign resources, which could be People, Materials, Equipment etc. depending on your industry.
Resources are the intermediate step between Defining Activities & Estimating Activity Resources. Applying resources to Activities gives you the Durations on your way to creating a realistic schedule
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24 Mar 2021
Create A Realistic Project Schedule - Estimate Activity Durations
Once you have allocated Resources for the Activities the next step is to apply these on the same to determine Activity Durations.
In the Bottom-Up process you add Activitiy durations in a Work Package to arrive at the duration for that work package & similarly for other work packages. Whats the catch here?
You do not add durations algebraically. You need to take Activity Dependencies into account, remember?
Dependencies we will look at in the next session
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18 Mar 2021
Are project progress meetings a drag on everyone's time?
Progress meetings are important to keep track of how the project is doing, we all know that. But we also know that quite often these meetings tend to prolong & at some point digress and become unproductive.
So whats the best way to keep track of project progress? A Lean model of Stand Up meetings can be very effective. This serves as a monitoring & controlling tool as well as a Risks management mechanism. Each Trade on the project comes prepared for the day with 3 questions & answers them in front of the other trades:
(1) What did I do since the last Stand Up? (2) What do I plan to do before the next Stand Up? and (3) What impediments do I foresee for the work to be done? The whole exercise is completed in 15 min and is a quick and effective way to plan, control, and collaborate on the project.
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13 Jan 2021
How do you handle a difficult task with a tight deadline?
In a daily list of activities this could be one activity. Like every daily activity this too needs planning in advance. You might have planned this in your weekly plan, check again the previous evening for -
Resources- Men, material, equipment, to do this work. In other words “make ready” for the work to be done.
Check whether the predecessor activity could delay this task. If so check if you can start this earlier in parallel or if you can add resources to the predecessor to complete it on time
Prepare for the day’s tasks the previous day & do stand ups where each trade declares their to-do list on the morning of the next day They(each trade) should mention the impediments expected & how they planned to manage them(risks management). This ensures “make ready” & all trades working in collaboration so that your task goes through smoothly
Its all about planning at various levels, monthly, weekly & daily to ensure each daily activity is completed. If this particular task is scheduled for multiple days the same process is repeated till it is completed. Help us support your project in implementing hybrid lean management techniques for planning, monitoring & controlling.
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29 Dec 2020
A To do list is a great tool in your project management efforts!
It should be a subset of a larger plan which again should have been broken down from a goal you have for your project.
Create a To Do list for the day on the previous day end . This to do should have activities for the day, whatever you can complete with a bit of stretching(don't make it too easy).
Have a column for Activities completed Yes/ No(Reasons for non completion, which is the lessons learned ). Mention potential risks & how they will be tackled.
Morning of the day conduct a stand up meeting with each trade presenting their lists as above, to promote collaboration, which is vital. .
Learn lessons from non complete activities, include in next day's list & keep going with this cycle.
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17 Dec 2020
Dilemma - Keep planning to create a Project Management Plan, or start executing?
Do we create a full Project Plan & then execute or do we plan and execute in small cycles ?
You can call this a Lean-Project Management hybrid model or Progressive Elaboration or even Rolling Wave Planning. But what essentially happens here is that we execute in smaller, say 2 week, repetitive cycles. This enables any changes or deviations to be incorporated in the next cycle & keep going.
The project is planned from Milestone to Milestone as Monthly Schedules which are further broken down to weekly plans or Schedules to get better visibility.
Hope you find some useful tips here! Get in touch for more help & project-specific implementation.
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10 Dec 2020
Issues in Projects - how can we handle, better still, prevent them!
However much we plan a project issues come up. Project issues are disruptive & puts everyone in crisis mode. Why do issues come up?
Ideally they should not occur when there is a Project Risks management strategy in place. As we know issues are known after they happen catching us by surprise. Risks on the other hand are mostly (maybe upto 85 to 90%) known in advance & we are prepared for them if & when they occur.
Issues are probably those unknown unknowns which can’t be identified in advance. Admitting that issues will come up what can the project leader do to handle them so that they can be resolved as quickly & efficiently as possible ?
An Issue Log or Register is a necessity to begin with. This Issue Log should be maintained on a board for all to see & regularly updated. Issues can be controlled/prevented by identifying & preparing responses to handle impediments to daily activities in a to do list
Assumptions, constraints & risks if handled well can also prevent Issues from coming up.
10 Dec 2020
How do you know if your project is out of track & the remedy?
First indications are your schedule slipping & your cost going into overrun. Earned Vaue Management data is useful to track these figures. Here Cost Variance & Schedule Variance on the date of assessment will indicate cost and/ or schedule slippage. Estimate to complete, ETC & Estimate at completion, EAC are also good data for assessment
Cost variance can be due to Scope creep, or escalation in material cost from estimate. Check assumptions of output for labour material plant & revise assumptions n estimate . Redo project estimate. Redo the WBS & get buy in from stakeholders.
For Schedule delay look at doing more parallel activities
Persistent delay could be due to poor risks management. Rework the risks analysis with a more elaborate effort to not miss all the possible risks. Keep tracking old & adding new risks at regular intervals, maybe once a month. Looking for better project delivery? Open https://pmw.net.co/online-webinar/?nm=confirmed&nk=121-fca1056b6b , and also watch a video on a project issue too!
8 Dec 2020
Why does A Lean Hybrid Model of Project management work so well?
1.To begin with A WBS is made use of ensuring project Scope is well defined 2.Project is planned & executed in short durations or sprints, of a week or 2 weeks 3.Planning of the short sprints, execution as well as monitoring & controlling happen in tandem through the use of weekly plans & to-do lists 4.Excellent method to keep track & take quick decisions for fast project progress
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8 Dec 2020
Reverse Brainstorming !
Use Reverse Brainstorming to solve some of your project issues & challenges! Finding solutions to the reverse situation of your problem can lead to some innovative solutions to the actual problem! Check out the podcast and try the technique in your project
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