Notion in Practice
Claim This Podcastby Tim Jeffries and Jerwin Parker
Podcast Overview
<p>Notion in Practice is the podcast for Notion power users, founders, and operators who want to see how real teams build and scale their workflows.</p><p></p><p>Hosted by Tim Jeffries (Notion Certified Consultant & Founder of Smooth Ops Consulting) and Jerwin Parker (Official Notion Ambassador & Marketing Lead at TrustOnCloud), each episode features expert interviews, actionable use cases, and practical takeaways you can implement today. Learn advanced Notion strategies, workflow automation, team systems, and productivity frameworks from practitioners who live in Notion daily.</p>
Language
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Publishing Since
12/16/2025
1 verified contact email on file for Notion in Practice
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Recent Episodes
April 27, 2026
Notion AI Custom Agents: What You Actually Pay For + The 3 Layer Guide (Agents, Skills, Guides) E09
<p>In Episode 9 of Notion in Practice, Tim Jeffries and Jerwin Parker tackle the question on every Notion power user's mind: <b>what will custom agents actually cost and is it worth it?</b><br /></p><p>With usage-based pricing for Notion custom agents rolling out, Tim and Jerwin discuss what stays free (personal agent / Nosy, enterprise search, meeting notes) and what gets metered (custom agents). They walk through the <b>three-layer model</b> Smooth Ops uses to architect AI inside Notion: <b>Agents, Skills, and Guides</b> and why this structure keeps costs predictable while making your AI dramatically smarter.<br /></p><p><b>In this episode:</b></p><ul><li>What you actually pay for in Notion AI (and what's free)</li><li>The three-layer model: agents as orchestration, skills as SOPs, guides as reference material</li><li>A real example: how Tim's calendar-sync custom agent costs ~$150 AUD/month and why it earns its keep<p>How picking the right LLM (Haiku vs Sonnet vs Opus) per agent changes your bill</p></li><li>Why clean databases are the non-negotiable foundation before any AI work</li><li>When to reach for Claude + Notion MCP instead of staying inside Notion</li><li>Meet <b>Al</b>, Tim's chief-of-staff personal agent, and how he handles every domain via dynamic skill-matching</li><li>Why every skill needs an owner and a verification cadence: governance, not just authoring<p></p></li></ul><p><b>Three actionable takeaways:</b></p><ol><li>Start with your data structure: clean, well-named databases are the foundation everything else relies on.</li><li>Set up your personal agent (Nosy) with strong custom instructions <i>before</i> you build a single custom agent.</li><li>Build skills as separate, reusable pages and keep custom agents lightweight: they should orchestrate, not contain logic.</li></ol><p></p><p><b>Who this is for:</b> New, Intermediate-to-advanced Notion users, consultants and operators who want to use Notion AI without burning through credits: especially anyone planning their custom agent strategy ahead of usage-based pricing.</p><p></p><p>🎁 <b>Tim's special offer for listeners:</b> If you're struggling to set up your personal agent instructions, reach out to Tim directly: he's giving away a free instructions starter kit to anyone who asks. (Mentioned around the takeaways at the end of the episode.)</p><p></p><p>📚 <b>Further reading:</b> Tim's Substack article <i>Structure is the Strategy</i>: <a rel="noopener noreferrer nofollow" href="http://open.substack.com/pub/smoothopsconsulting" target="_blank">open.substack.com/pub/smoothopsconsulting</a><br /></p><p>👉 <b>Subscribe</b> wherever you get your podcasts and on YouTube @NotioninPractice for weekly real-world Notion + AI workflows.</p>
April 8, 2026
Lawyer to Ops Lead: Building an Agent-Powered Startup | George Turnbull, Jerwin Parker, Tim Jeffries
<p>What happens when a former lawyer becomes Head of Operations at a scaling startup and decides to build an entire ops function using Notion agents?</p><p></p><p>In this episode, <a rel="noopener noreferrer nofollow" href="https://au.linkedin.com/in/george-turnbull-b712689a" target="_blank">George f</a>rom Calcs joins Tim and <a rel="noopener noreferrer nofollow" href="https://au.linkedin.com/in/jerwinparker" target="_blank">Jerwin</a> to share how she's using Notion AI agents to automate document hygiene, recruitment, onboarding, OKR reporting, and even Slack channel governance. After scaling Linktree from 40 to 160 people on Notion, George knows what foundational building blocks matter and why they matter even more in the age of AI.</p><p></p><p>We dig into:</p><p>🔹 <b>The AskOps Agent</b> - A Slack-based bot that answers operational questions, surfaces missing policies, and tracks how often questions are asked so the team knows where documentation gaps exist.</p><p>🔹 <b>Database Hygiene at Scale</b> - How George uses verification agents that run weekly checks on document ownership, last-edited dates, and software renewals - so nothing falls through the cracks.</p><p>🔹 <b>Recruitment Without a TA Tool</b> - Calcs runs its entire applicant tracking process inside Notion: Zapier brings in applications, a Notion agent manages candidate progression, and all communication is captured in one profile.</p><p>🔹 <b>OKR Summaries on Autopilot</b> - A fortnightly agent scans the scorecard, summarises what's on track and off track, and posts the update to Slack - a task George used to do manually in slide decks.</p><p>🔹 <b>The Agent Org Chart Problem</b> - As the number of agents grows, George shares what's missing: visibility into what agents are doing, better failure notifications, and a way to see the orchestration layer.</p><p>🔹 <b>AI Tool Sprawl</b> - Notion agents vs. Slack AI vs. Claude vs. Zapier: how a small company decides where to build without paying for everything.</p><p></p><p><b>Three Actionable Takeaways:</b></p><ol><li>Build agents to meet people where they work - if your team lives in Slack, bring Notion's power to them there.</li><li>Invest in your foundational context layer first - clean databases with ownership, verification, and hygiene agents make everything else (including AI) work better.</li><li>Experiment now, structure later - the free agent window is closing, so build, test, and learn before pricing forces discipline.<p></p></li></ol><p><b>Resources Mentioned:</b></p><p><a rel="noopener noreferrer nofollow" href="https://www.notion.so/" target="_blank">Notion</a> · <a rel="noopener noreferrer nofollow" href="http://calcs.com/" target="_blank">Calcs</a> · <a rel="noopener noreferrer nofollow" href="https://linktr.ee/" target="_blank">Linktree</a> · <a rel="noopener noreferrer nofollow" href="https://slack.com/" target="_blank">Slack</a> · <a rel="noopener noreferrer nofollow" href="https://linear.app/" target="_blank">Linear</a> · <a rel="noopener noreferrer nofollow" href="https://claude.ai/" target="_blank">Claude</a> · <a rel="noopener noreferrer nofollow" href="https://zapier.com/" target="_blank">Zapier</a> </p><p></p><p>🎧 This episode is for ops leaders, founders, Notion power users, and anyone building AI-powered workflows in a small team.</p>
March 17, 2026
How a Deep Tech Venture Capital firm Runs on Notion (Darja Nelson) | E07 Tim Jeffries, Jerwin Parker
<p>In Episode 7 of <i>Notion in Practice</i>, Jerwin and Tim chat with <a rel="noopener noreferrer nofollow" href="https://nz.linkedin.com/in/darja-nelson" target="_blank">Darja Nelson,</a> Operating Partner at <a rel="noopener noreferrer nofollow" href="https://bridgewest.ventures/" target="_blank">Bridgewest Ventures: New</a> Zealand's leading deep tech venture capital firm that invests in early-stage deep tech companies.</p><p></p><p>Darja shares how her team of six uses Notion to manage a pipeline of 300+ pitches a year, support five active portfolio companies, and produce investor reporting all while she spends six to seven hours a day in meetings.</p><p></p><p>This episode covers the real, practical impact of AI meeting notes, how custom agents are starting to automate pipeline updates, and why the skills that matter for new hires are fundamentally changing. <br /><br />Three Actionable Takeaways</p><ol><li><b>Own your system as a team:</b> Don't treat your Notion workspace as a one-off project. Hold regular sessions to review, improve, and build onboarding guidance - the team that owns the system gets the most out of it.</li><li><b>Hire for wisdom, not just analysis:</b> AI handles the traditional grind. Look for people who can critically evaluate output, ask the right questions, and make good decisions with the information AI surfaces.</li><li><b>Make meetings your institutional memory:</b> Store meeting notes centrally, make them searchable, and use custom agents to automate follow-up - so nothing falls through the cracks, even on six-call days.<p></p></li></ol><p>If you enjoyed the episode, subscribe for more real-world Notion workflows. More deep dives into custom agents, onboarding workflows, and how teams are building governance around their Notion systems.<br /><br />Resources mentioned</p><ul><li>Tim Jeffries' article: <a rel="noopener noreferrer nofollow" href="https://www.smoothops.consulting/Structure-is-the-Strategy-Notion-AI-Retrieval-and-Why-Your-Workspace-Design-Matters-33ed8a5c5fec4a4487132640a541429b" target="_blank"><i>Why Your Notion Workspace Design Matters for AI</i></a></li><li>Notion AI Meeting Notes</li><li>Notion Custom Agents</li><li>Notion Skills (new AI feature in workspace settings)</li><li><b>Hosts</b><ul><li>Jerwin Parker Roberto: LinkedIn: <a rel="noopener noreferrer nofollow" href="http://www.linkedin.com/in/jerwinparker" target="_blank">http://www.linkedin.com/in/jerwinparker</a></li><li>Tim Jeffries: LinkedIn: <a rel="noopener noreferrer nofollow" href="https://au.linkedin.com/in/timjeffries" target="_blank">https://au.linkedin.com/in/timjeffries</a></li></ul></li></ul>
9 total episodes available
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- What is Notion in Practice?
<p>Notion in Practice is the podcast for Notion power users, founders, and operators who want to see how real teams build and scale their workflows.</p><p></p><p>Hosted by Tim Jeffries (Notion Certified Consultant & Founder of Smooth Ops Consulting) and Jerwin Parker (Official Notion Ambassador & Marketing Lead at TrustOnCloud), each episode features expert interviews, actionable use cases, and practical takeaways you can implement today. Learn advanced Notion strategies, workflow automation, team systems, and productivity frameworks from practitioners who live in Notion daily.</p> - How often does this podcast release new episodes?
This podcast updates daily.
- Where can I listen to this podcast?
This podcast is available on 4 platforms including Apple Podcasts, Spotify, and more. You can also use the RSS feed directly.
- Does this podcast accept guests?
Yes, this podcast regularly features guests.
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