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The Levels

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by Joey Allbritton

67 episodes
Updated Weekly
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15

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Podcast Overview

Are you navigating the complexities of growing your physical therapy practice alone and seeking ways to avoid common pitfalls while maximizing your impact? "The Levels Podcast" is a podcast dedicated to helping you navigate the complexities of the physical therapy industry and emerge successful. Hosted by Dr. Joey Allbritton and Dr. Robbie Woelkers, two seasoned professionals with firsthand experience in transforming challenges into triumphs, this podcast dives deep into the heart of the physical therapy industry. From opening clinics to scaling businesses, we cover it all. Our episodes unpack the real stories behind successful practices, offering insights, strategies, and the motivation needed to thrive in today's competitive landscape. Join us as we explore innovative solutions to common problems, discuss industry trends, and provide you with the tools to enhance patient care and grow your business. Whether you're just starting out or looking to expand, "The Levels Podcast" equips you with the knowledge and confidence to make informed decisions and stay ahead of the curve. Tune into "The Levels Podcast" and be part of a community committed to elevating the Physical Therapy profession. Together, we can create lasting change and shape the future of healthcare.

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🇺🇲

Publishing Since

5/13/2024

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Recent Episodes

Episode thumbnail for The Two Biggest PT Hiring Windows of the Year And How to Use Them

June 5, 2026

The Two Biggest PT Hiring Windows of the Year And How to Use Them

<p>Most PT clinic owners hire reactively. A provider quits, schedules get thin, and suddenly they're competing against every other clinic in the market for the same candidates at the same time. That's not a hiring problem. That's a timing problem.</p><p></p><p>In this video, Dr. Robbie Woelkers breaks down the two biggest PT hiring windows of the year and exactly how to use them. The key is the NPTE exam calendar. With testing dates in January, April, July, and October, roughly 80% of new graduates hit the job market in the spring and summer cycle. The July window specifically opens around July 15th, peaks between August 10th and August 24th, and closes by September 15th. Most clinics aren't even looking during that stretch because their schedules are light in summer. That's the point.</p><p></p><p>Robbie also walks through the full staffing blueprint for solo and multi-location owners, from the 'payment level' (your first PT hire covering fixed expenses) to the 'prosperity level' (four providers, two admins, owner out of treatment, 20K/month in profit). Wherever you are in that sequence, this video tells you who to hire next and when to start the search.</p><p></p><p>If you're tired of losing candidates to faster-moving clinics or scrambling to staff up right when you need volume the most, this is the framework that fixes it.</p><p></p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4" rel="noopener noreferrer" target="_blank">0:00</a> The Biggest PT Hiring Window Is Coming</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=81s" rel="noopener noreferrer" target="_blank">1:21</a> Why Most Clinic Owners Hire Too Late</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=146s" rel="noopener noreferrer" target="_blank">2:26</a> Solo Practice Hiring Roadmap</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=248s" rel="noopener noreferrer" target="_blank">4:08</a> From Owner to Owner + Admin</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=312s" rel="noopener noreferrer" target="_blank">5:12</a> Your First PT Hire (Payment Level)</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=412s" rel="noopener noreferrer" target="_blank">6:52</a> The Profit Level Explained</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=510s" rel="noopener noreferrer" target="_blank">8:30</a> The Protection Level</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=597s" rel="noopener noreferrer" target="_blank">9:57</a> The Prosperity Level &amp; Getting Out of Treatment</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=670s" rel="noopener noreferrer" target="_blank">11:10</a> When to Hire PTAs</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=755s" rel="noopener noreferrer" target="_blank">12:35</a> Building a Lifestyle Practice</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=845s" rel="noopener noreferrer" target="_blank">14:05</a> Multi-Location Hiring Model</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=927s" rel="noopener noreferrer" target="_blank">15:27</a> Creating a Proactive Hiring Plan</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=985s" rel="noopener noreferrer" target="_blank">16:25</a> Understanding Recruitment Seasons</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1035s" rel="noopener noreferrer" target="_blank">17:15</a> The NPTE Calendar &amp; Hiring Cycles</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1122s" rel="noopener noreferrer" target="_blank">18:42</a> Why January and July Are the Best Hiring Windows</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1185s" rel="noopener noreferrer" target="_blank">19:45</a> The Fishing Analogy: Supply vs Demand</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1255s" rel="noopener noreferrer" target="_blank">20:55</a> The Three Stages of a Hiring Season</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1335s" rel="noopener noreferrer" target="_blank">22:15</a> The July Hiring Opportunity</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1398s" rel="noopener noreferrer" target="_blank">23:18</a> Recruitment Season vs Retention Season</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1458s" rel="noopener noreferrer" target="_blank">24:18</a> Why Smart Owners Hire Before They're Full</p><p><a href="https://www.youtube.com/watch?v=8S4Vu6Bo9W4&amp;t=1492s" rel="noopener noreferrer" target="_blank">24:52</a> Workshop Invitation &amp; Final Takeaways</p><p></p><p>Want more like this? Join 1800+ PT clinic owners inside our free Skool community. We publish new trainings every week covering hiring, marketing, sales, operations, and profitability. All free.</p><p></p><p><a href="https://www.youtube.com/redirect?event=video_description&amp;redir_token=QUFFLUhqbEt1T1FEd1Q1bzY2d0E1MHJNWFNFTFRIaElpQXxBQ3Jtc0ttb2hyLWpyQjhQanU1TmticS1mdk5XczVKaGhwRW5rYXFvNVcybDczYno4eFNDdGNwNHNrU0otTnFpXzdob3N1NjY3WmFJeVYxSE02TzRSN2lQTnFZLW5MZmN2ZUNhS0dXYkdCY0JjYXltOFMxYUFiTQ&amp;q=https%3A%2F%2Fskool.com%2Frehabceos&amp;v=8S4Vu6Bo9W4" rel="noopener noreferrer" target="_blank">https://skool.com/rehabceos</a></p>

Episode thumbnail for How a Full PT Schedule Is Actually Costing You Reviews, Referrals, and Future Patients

May 25, 2026

How a Full PT Schedule Is Actually Costing You Reviews, Referrals, and Future Patients

<p>🎯 WORKSHOP — The Fully Booked &amp; Waitlisted Workshop | May 28th at 12pm EST. Reserve your seat: https://workshop.therehabceos.com/fbw-join</p><p>A full schedule feels like the goal until it starts costing you reviews, referrals, and future patients without you realizing it.</p><p>IIn this video, Dr. Robbie Woelkers breaks down a real clinic case: three providers, 126 active patients, 88% efficiency and almost zero Google reviews or word-of-mouth referrals in the past month. The numbers looked great. The compounding engine had quietly stalled. Here's why: with 210 available slots and enough active patients to demand 252, the average visits-per-patient had dropped from 2.0 to 1.6. Patients were falling off the schedule before they ever hit a progress note or graduation which means no reviews, no referrals, and no returns. Length of stay had already slipped from 14–15 visits down to nine.</p><p>Robbie walks through the exact math, how to identify where your patients are dropping off, and what this clinic did to discharge 10–15 appropriate patients, collect nine new Google reviews, and reset the referral engine without adding a single new marketing dollar.</p><p></p><p>If your clinic is full but your reputation growth has gone quiet, this one is worth your time.</p><p></p><p>Join 1,800+ PT clinic owners inside our free Skool community, where we post new trainings every week covering hiring, marketing, sales, operations, and profitability. Everything is free. https://skool.com/rehabceos</p>

Episode thumbnail for Why Your PT Clinic Feels Full But Your Schedule Is Only 76%

May 18, 2026

Why Your PT Clinic Feels Full But Your Schedule Is Only 76%

<p>🎯 WORKSHOP — The Fully Booked &amp; Waitlisted Workshop | May 28th at 12pm EST. Reserve your seat: https://workshop.therehabceos.com/fbw-join</p><p></p><p>A full schedule feels like the goal — until it starts costing you reviews, referrals, and future patients without you realizing it.</p><p></p><p>In this video, Dr. Robbie Woelkers breaks down a real clinic case: three providers, 126 active patients, 88% efficiency — and almost zero Google reviews or word-of-mouth referrals in the past month. The numbers looked great. The compounding engine had quietly stalled. Here's why: with 210 available slots and enough active patients to demand 252, the average visits-per-patient had dropped from 2.0 to 1.6. Patients were falling off the schedule before they ever hit a progress note or graduation — which means no reviews, no referrals, and no returns. Length of stay had already slipped from 14–15 visits down to nine.</p><p></p><p>Robbie walks through the exact math, how to identify where your patients are dropping off, and what this clinic did to discharge 10–15 appropriate patients, collect nine new Google reviews, and reset the referral engine — without adding a single new marketing dollar.</p><p></p><p>If your clinic is full but your reputation growth has gone quiet, this one is worth your time.</p><p></p><p>TIMESTAMPS:</p><p>0:00 Frustrated PT practice owner — the utilization problem</p><p>0:40 Intro: Dr. Robert Wolkers, Rehab CEOs</p><p>1:05 The numbers: 4 providers, 240 slots, 158 active patients</p><p>2:15 Defining clinic efficiency and utilization</p><p>3:00 Doing the math: 58 missed opportunities per week</p><p>3:45 The $28K/month problem (and the hidden cost of lost reviews/referrals)</p><p>5:00 How many active patients do you need to fill the schedule?</p><p>6:15 Getting your team to buy in on visit frequency</p><p>7:30 The law of averages — why "3x/week for everyone" doesn't work</p><p>8:30 Why women's health and cash clinics struggle to scale</p><p>9:15 Three research-backed reasons patients drop off</p><p>10:45 The 7-days-between-appointments rule</p><p>11:30 Calculating what you need to be oversubscribed</p><p>12:45 The disconnect — introducing active patient reporting</p><p>13:30 Bucket 1: Full plan of care</p><p>14:00 Bucket 2: Partial plan of care + re-enrollment week</p><p>15:15 Bucket 3: One visit scheduled</p><p>16:00 Bucket 4: No plan of care — triage by days since last appointment</p><p>17:15 Wellness checks (the "good news" call)</p><p>18:45 The reveal: 152 active patients dropped to 106</p><p>19:45 Marketing issue vs. scheduling issue vs. hiring issue</p><p>21:00 The diagnostic framework (110 / 120 / 130 / 140)</p><p>22:30 Wrap-up and next workshop</p><p></p><p>If your schedule is full but the reviews and referrals have dried up, this is exactly the kind of operational gap we help over 400 PT clinics around the nation find and fix. The RehabCEOs program comes with a 28-day free trial — book a call to see if it's the right fit for your clinic.</p><p>https://rehabceos.com/book-a-call/</p>

67 total episodes available

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What is The Levels?

Are you navigating the complexities of growing your physical therapy practice alone and seeking ways to avoid common pitfalls while maximizing your impact? "The Levels Podcast" is a podcast dedicated to helping you navigate the complexities of the physical therapy industry and emerge successful.

Hosted by Dr. Joey Allbritton and Dr. Robbie Woelkers, two seasoned professionals with firsthand experience in transforming challenges into triumphs, this podcast dives deep into the heart of the physical therapy industry. From opening clinics to scaling businesses, we cover it all. Our episodes unpack the real stories behind successful practices, offering insights, strategies, and the motivation needed to thrive in today's competitive landscape.

Join us as we explore innovative solutions to common problems, discuss industry trends, and provide you with the tools to enhance patient care and grow your business. Whether you're just starting out or looking to expand, "The Levels Podcast" equips you with the knowledge and confidence to make informed decisions and stay ahead of the curve.

Tune into "The Levels Podcast" and be part of a community committed to elevating the Physical Therapy profession. Together, we can create lasting change and shape the future of healthcare.

How often does this podcast release new episodes?

This podcast updates weekly.

Where can I listen to this podcast?

This podcast is available on 9 platforms including Apple Podcasts, Spotify, and more. You can also use the RSS feed directly.

Does this podcast accept guests?

No, this podcast does not typically feature guests.

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